There are certain supplies that you consistently use up through the normal administration of your medical office or clinic. Replacing paper medical charts and other items can become problematic if you don’t create a strategy to ensure you don’t run out of these common items. Once you know you have a supplier you can trust, you can use the following suggestions to create a strategy for keeping your medical business supplied with necessities.
Identify When Supplies Are Running Low
You should have a system in place that alerts you when a product is running low. You can use smart technology to help you identify a shortage of an item, such as inventory control software that interacts with office computers. Even if you rely more on visual inspections, you should ensure the process you use is effective in making you aware of low inventories.
Create a Safe Storage Space
The space you designate for supplies should be secure and safe. While you may not keep sensitive equipment in this area, it should still be protected from curious patients. Additionally, it should be a clean area that receives regular dusting and cleaning. A build-up of dust and debris can adversely affect the condition of paper products and other items used in your office.
Enact a Standard System For Ordering New Supplies
When you do get low on paper medical charts and other supplies, you should have a system in place for ordering more of that product. Everyone in the office should be trained in the ordering process to ensure the steps are always followed. This will help you avoid shipping delays, mix-ups in the ordering process, and other problems that could cause you to run out of supplies.
