For your office to operate successfully it is always better to organize your office procedures and have those processes written down so that new employees can both understand and carry out the procedures, leaving nothing to doubt. The introduction of a cash receipt book will ensure that a perfect record is proved for any cash related items purchased at your office.
Understanding Works Zones
By making decisions about which activity occurs in specific areas in your office, you will increase the workflow when everyone understands what happens and where. Everyone will instantly know where cash is organized and how the cash receipt book is used within your office space.
Your filing system may become the hub of your works zones. Although you may hope to process most documents digitally, the storage of paper files still exists for most organizations. Keeping a close management of your cash receipt book ensures that all individuals that work within your office complete the system in the same manner.
Remove Clutter
Office systems always work better when you can remove the clutter from your desktop, filing system and any shelves. This instantly reduces the number of items that get in your way when you use these areas. This helps everyone that works within the office area to become more productive and understand why it is important to keep these areas clear.
By introducing a system that sorts your mail the day it arrives, along with ensuring that your filing is completed regularly, which means at least every day, you will improve the working processes within your office.
Any files that require archiving should be clearly marked and sent away to your archive facilities. This removes these items from being in the way of operating your organization within your office, yet makes them easily available at a moment’s notice, should you need to recall them into your office procedures.